How to Create and Email Signature in Outlook on PC
(To access the guide with pictures, please click on the attachment at the bottom right of the page).
Step 1. Open Outlook and navigate to the settings icon in the top right corner and click on the icon. A new window should open. In that new window select Accounts on the left, then click “Signatures”.
Step 2. Within the Signatures area, click on the red +Add Signature button.
Format Text
a. Add the name of the signature you want to create.
b. Create the signature with the details you want included.
c. Once you have finished typing your signature, you can choose which font and font size you want.
Step 3. Insert Link, Picture, or Table, if needed.
Insert Link
a. You are also able to add a link, picture/image, or table into your signature.
b. To add a link, click on Link and a small pop up will appear to add your link and the Text you would like displayed.
Insert Picture
a. To add a picture, click on Pictures and a pop up will appear to choose your picture from your files. You will need to resize your image to the size you want.
Insert Table
a. To add a table, click on Table and a drop down will appear for you to choose how many rows and columns you want your table to have. The table will be inserted and you will be able to add the content to your table directly.
Step 4. Applying your signature.
a. To choose when the signature applies, click the box for “Set default for New Messages” and/or “Set default for Replies/Forwards”.
b. Click Save once you have your signature the way you want it.
c. You are able to create more than one signature, if you would like a different one for Replies and Forwards.
Step 5. Edit or delete your signature
a. Select the signature you wish to edit or delete.
b. If you would like to delete the signature, click the trash can icon next to the signature.
c. If you would like to edit a signature, click the pencil icon next to the signature. When you click on the pencil, the signature will open again so you can edit.
d. If you click on the three dots to the right of the signature, you will get a drop down menu that lets you change the default for when that signature is used. You can also select delete or edit from this menu.